RU Enrollment Agreement
Policy Number: #700
Responsible Executive(s):
- Vice President of Student Affairs
Responsible Office(s):
- Student Affairs
Date Revised: 05-12-2020
CONSENT TO CONDUCT UNIVERSITY BUSINESS ELECTRONICALLY
You, the student ("You" or "Your"), may decide whether to do business electronically with Regis University ("University"). If You elect to click on the "I AGREE" button, You will consent and agree to the University communicating with You in electronic form and to entering into agreements and transactions using electronic records and signatures ("Consent"). Before admissions, such access will be provided via Your email account in Your application and after matriculation, Your access and all communications shall be via Your Regis University email account and shall remain valid until Your regis.edu account expires, or until You revoke this Consent, whichever occurs first. You may revoke this Consent by following the procedure described in Section 4.c. below.
Records, Agreements and Transactions Covered by this Consent. The categories of records to be provided electronically, and the scope of agreements and transactions covered by this Consent include, but are not limited to, the following:
Admission: applications for admission, offers of admission, and admissions offer acceptances.
Registration: enrolling, dropping or withdrawing from courses; requesting enrollment verifications; viewing student schedules, grades, and transcripts; ordering official transcripts; applying for graduation; requesting and viewing degree audits; FERPA release requests; student verification requests and release of other information to third parties.
Financial Aid: receiving disclosures and notices; viewing, accepting or declining any award of financial aid; authorizations to hold, release, or return financial aid funds, including federal Title IV funds.
Student Account: viewing student account balances; viewing and paying tuition bills; signing promissory notes and disclosures for certain student loan transactions; receiving notification of student loan disbursements; signing up for student account payment plans; signing up for direct deposit; waiving health insurance; authorizing the use of federal Title IV financial aid funds for non-allowable charges; signing IRS Form 1098T agreement.
Miscellaneous: receiving student consumer information about the University; updating student contact and emergency contact information; signing a student financial responsibility statement; any disclosure, consent, waiver, release, notice, or payment reminder that would normally be delivered in writing that may be required by law or regulation
Hardware and Software Requirements: In order to conduct business electronically with the University, You must have access to a computer or other electronic device (e.g., tablet) with a supporting operating system that can connect to the internet, an up-to-date internet browser, an up to-date pdf viewer, and sufficient electronic storage capacity on the computer or other electronic device to be able to save documents for later reference, or be connected to a printer that is capable of printing from the browser. By clicking "I AGREE" button below, You acknowledge that You have access to the necessary hardware and software as described above.
Student Rights and Responsibilities:
Information Systems Security Policy: You must comply with the University's Policy on Responsible Use of University Technology Resources. Accordingly, You must ensure that Your regis.edu access is limited to Your own use, and You must take reasonable precautions to prevent unauthorized use of Your account.
Paper Correspondence: Despite this Consent, the University reserves the right to provide communications and engage in transactions and agreements with You in paper form at any time. However, through this Consent, You agree that the University is not required to provide You with records in paper format. If You want a paper copy of any record that is sent to You electronically, You should print a copy from Your electronic device.
Revocation of Consent: You have the right to revoke Your consent to doing business with the University electronically at any time by contacting Enrollment Services by mail at 3333 Regis Blvd., A-8, Denver CO, 80221, 303-458-4126 or studentservices@regis.edu. Once Your request is received, You will receive confirmation of Your Revocation of Consent effective date of withdrawal, and all future electronic business conducted with the University will cease. However, if You revoke Your consent, any agreements or transactions between You and the University during the period after Your consent to do business electronically, and before your revocation of consent is complete, will be binding on all parties.
If You Don't Agree to These Terms: If You don't agree with any of the terms in this Consent, You should click on the WebAdvisor Log Out button above/below to exit this student portal. By selecting the WebAdvisor Log Out button above/below, You will not be able to use the WebAdvisor student portal to conduct business electronically with the University. This includes not being able to access accounts and information online. To proceed with or obtain more information about conducting business in a non-electronic medium, You must contact Student Services by phone at 303-458-4126 or via email at studentservices@regis.edu.
Enrollment Agreement
This Enrollment Agreement ("Agreement") is made by and between Regis University ("University" or "Regis University") and the student ("You" or "Your") as of today's date. In consideration of the promises made in Agreement, You and the University agree as follows:
Legally Binding Agreement;
Definitions
1.1 You recognize and affirm that this Agreement is a legally binding contract between You and the University, which covers Your financial responsibilities and obligations as a student at Regis University.
1.2 The following terms used in this Agreement will have the meanings shown in this Section 1.2. "Academic Catalog" means the Regis University Academic Catalog, as published and amended from time to time. The current Academic Catalog is available at Catalog.
"Financial Aid Award" or "financial aid" means one or more types of financial assistance offered to You by the University to help You satisfy Your educational-related expenses, which may consist of such things as a grant, scholarship, loan and/or student employment.
"Student Account" means the Regis University student account to which all tuition, fees and other associated costs assessed under this Agreement are posted.
"Student Handbook" means the Regis University Student Handbook, as published and amended from time to time. The current Student Handbook is available at Handbook.
Student Obligations Beyond This Agreement
2.1 You understand and acknowledge that by enrolling as a student in Regis University, in addition to this Agreement, You will be subject to the terms and conditions contained in the University's Student Handbook, Academic Catalog, and other policies published by the University. In the event of any conflict between the terms and conditions of this Agreement and the Student Handbook, Academic Catalog or other University published policies, this Agreement shall control.
2.2 You acknowledge that as a student at Regis University, Your progression in the academic program You have selected is Your responsibility, and unless You have provided affirmative consent to the university to register You for courses, it is Your responsibility to register for classes for each academic term in which you are enrolled. Regardless whom registers You, You also acknowledge that you have both the opportunity and responsibility for cancelling your registration in any term before you are assessed tuition or fees for that term, and You may do so at WebAdvisor.
2.3 Admission to a Regis University academic program does not guarantee professional licensure, if applicable. The laws and rules for professional licensure are outlined by the Colorado Department of Regulatory Agencies (DORA) or the state licensure board where You intend to apply for professional licensure. In Colorado, among other requirements, licensure requires proof of U.S. citizenship or lawful presence in the United States and no disqualifying offenses.
Regis University strongly recommends You inquire with Your applicable licensing board to determine all of the educational and other requirements for licensure, before enrolling in the program. Other requirements may include, but are not limited to, additional post graduation examinations or experience, application and licensing fees, criminal background checks, reference checks, fingerprint submissions, etc. Please note that licensure requirements are always subject to change and although Regis University follows regulatory requirements to disclose known information about state licensure requirements at www.regis.edu/stateauthorization, the best course of action is for You to understand and inquire with the state board or the program of Your choice. Additionally, You should note that since licensing requirements vary by state, relocating could impact whether You will meet eligibility requirements and You are responsible for updating Regis University with your location and You are still subject to the terms of this agreement even if by relocating You will need to meet new state licensure requirements or if Your program is not offered in Your state of relocation.
Payment of Tuition, Fees and Other Costs/Promise to Pay
3.1 When You are registered for any class at the University or receive any service from the University, You accept full responsibility to pay all tuition, fees and other associated costs assessed as a result of Your registration and/or receipt of such services. You also understand and agree that Your registration and acceptance of these terms constitutes a promissory note agreement (i.e., an obligation to repay funds as an educational benefit, scholarship or stipend and therefore exempt from discharge in bankruptcy) in which Regis University is providing You educational services and may defer some or all of Your payment obligation for those services, and You promise to pay for all assessed tuition, fees and other associated costs posted to Your Student Account by the published or assigned due date.
3.2 If You drop or withdraw from any or all of the classes for which You register, You will be responsible for paying all or a portion of the applicable tuition and fees in accordance with the tuition refund schedule that is in effect at the time You drop or withdraw from Your registered class(es). The tuition refund schedule may be amended by the University from time to time. The current tuition refund schedule is available at Withdraw. You acknowledge that You have read and understand all of the terms and conditions of the published tuition refund schedule, and that You understand that those linked terms and conditions are incorporated into and made a part of this Agreement by reference. You also understand that Your failure to attend any class or receive a bill does not absolve You of the financial responsibilities and obligations as described above.
Method of Billing
4.1 You understand that Regis University uses electronic billing (e-bill) as its official billing method. If You have consented to conduct business with the University electronically, You will receive a notice by email to Your Regis University email address when Your e-bill is available, and it is Your responsibility to access Your e-bill online at WebAdvisor. You understand You are responsible for viewing and paying Your e-bill by the scheduled due date. You also understand that failure to review Youre-bill does not constitute a valid reason for not paying Your e-bill on time. E-bill information is available at WebAdvisor. If You have not consented to conduct business with the University electronically, a paper bill will be sent to You at Your registered mailing address, and You will be responsible for reviewing and paying Your Student Account bill by the scheduled due date.
Delinquent Account/Collection
5.1 Financial Hold: If You fail to pay Your Student Account bill or any monies due and owing the University by the scheduled due date, the University will place a financial hold on Your Student Account, preventing You from registering for future classes, requesting transcripts, or receiving Your diploma.
5.2 Late Payment Fee: If You fail to pay Your Student Account bill or any monies due and owing the University by the scheduled due date, the University will assess a late payment fee. If You are a traditional student, the late payment fee for unpaid tuition is $300. If You are a nontraditional student, the late payment fee for unpaid tuition is $75 per course. For the meanings of the terms "traditional student" and "nontraditional student" see the following webpage: Definition
5.3 Collection Agency Fees: If You fail to pay Your Student Account bill or any monies due and owing the University by the scheduled due date, and fail to make acceptable payment arrangements to bring Your Student Account current, the University may refer Your delinquent account to a collection agency. You are responsible for paying the collection agency fee, which may be based on a percentage at a maximum of forty percent (40%) of Your delinquent account, together with costs and expenses, including reasonable attorney's fees, necessary for the collection of Your delinquent account. You also understand that Your delinquent account may be reported to one or more of the national credit bureaus.
Communication
6.1 Method of Communication: You understand that the University uses Your Regis University e-mail address as an official method of communication with You, and that You are responsible for reading the e-mails You receive from the University on a timely basis.
6.2 Contact: You authorize Regis University, its agents and contractors to contact You at Your current and any future cellular phone number(s), email address(es) or wireless device(s) regarding Your delinquent Student Account(s)/loan(s), any other debt You owe the University, or to receive general information from the University. You also authorize the University, its agents and contractors to use automated telephone dialing equipment, artificial or pre recorded voice or text messages, and personal calls and emails, in their efforts to contact You. You understand that message and data rates may apply to such communications.
Furthermore, You understand that You may withdraw Your consent to call Your cellular phone by submitting Your request in writing to Student Services, or in writing to the applicable contractor or agent contacting You on behalf of the University.
6.3 Updating Contact Information: You understand that You are responsible for keeping Regis University records up to date with Your current physical address(es), email address(es), and phone number(s) by following the published procedure that appears at Student Forms. You understand that this linked procedure is incorporated into and made a part of this Agreement by reference. Upon leaving Regis University for any reason, it is Your responsibility to provide the University with updated contact information for purposes of continued communication regarding any amounts that remain due and owing from You to the University.
Financial Aid
7.1 You understand that financial aid described as "estimated" on Your Financial Aid Award does not represent actual or guaranteed payment, but is an estimate of the financial aid You may receive if You meet all requirements stipulated by that financial aid program. You also understand that some financial aid programs may require You to take additional steps to receive the financial aid funds (such as accept Your loan funds, complete and sign a master promissory note, participate in entrance counseling, or other necessary action), and until You take such action, Your financial aid will not be guaranteed or available, and will not be disbursed to Your Student Account.
7.2 You understand that Your Financial Aid Award is contingent upon Your continued enrollment and attendance in each class upon which Your financial aid eligibility was calculated. If You drop, withdraw, or fail to successfully complete any class, You understand that Your financial aid eligibility may decrease and some or all of the financial aid awarded to You may be revoked.
7.3 If some or all of Your financial aid is revoked, You agree to repay all revoked financial aid that was disbursed to Your Student Account.
7.4 You agree to allow any financial aid You receive to pay any and all charges assessed to Your Student Account at Regis University such as tuition, fees, housing and meal plans, student health insurance, parking permits, service fees, fines, bookstore charges, or any other amount, in accordance with the terms of the financial aid.
7.5 You understand that any financial aid offered to You by Regis University or any other entity will be credited to Your Student Account and applied toward any outstanding balance You may owe. You further understand that your receipt of any financial aid in excess of Your original Financial Aid Award is considered an additional financial resource, and may, therefore, reduce Your eligibility for other Regis University, federal and/or state financial aid, which, if already disbursed to Your Student Account, must be reversed and returned to the source of such financial aid.
7.6 You understand and agree that any federal Title IV financial aid You receive, except for student employment wages, will first be applied to any outstanding balance on Your Student Account for tuition, fees, housing and meal plans. Title IV financial aid includes, but is not limited to federal financial assistance from the Pell Grant, Supplemental Educational Opportunity Grant(SEOG), Direct Loan, PLUS Loan, Perkins Loan, and TEACH Grant programs. You also authorize Regis University to apply Your Title IV financial aid to other charges assessed to Your student account, such as student health insurance, parking permits, bookstore charges, service fees and fines, and any other permitted education related charges. You also understand and agree that the application of federal financial aid authorized in this Section 7.6 will remain in effect until You revoke it, which You may do at any time by following the instructions at Conducting Offline Business with Regis University. However, if You do revoke this authorization, You will be responsible for paying any outstanding balance on Your Student Account before You will be permitted to re-enroll or register for future classes.
Billing Errors
8.1 You understand that administrative, clerical or technical billing errors do not absolve You of Your financial responsibility to pay the correct amount of tuition, fees and other associated financial obligations assessed and posted to Your Student Account as a result of Your registration at Regis University.
Returned Payments/ Failed Payment Agreements
9.1 If a payment made to Your Student Account is returned by the bank for any reason, You agree to repay the original amount of the payment plus a returned payment fee of $20. You understand that multiple returned payments and/or failure to comply with the terms of any payment plan or agreement You sign with the University may result in cancellation of Your classes and/or suspension of Your eligibility to register for future classes at the University.
Withdrawal
10.1 If You decide to officially withdraw from registered courses or entirely from the University, You will follow the instructions that appear at Withdraw, which You understand and agree are incorporated into and made a part of this Agreement by reference.
Privacy Rights & Responsibilities
11.1 You understand that Regis University is bound by the federal Family Educational Rights and Privacy Act (FERPA), which prohibits the University from releasing information from Your education record without Your written permission, except as expressly permitted by FERPA. Therefore, You understand that if You want the University to share information from Your education record with someone else, You must provide written permission by following the procedure outlined at FERPA. You further understand that You may revoke Your permission at any time as instructed in that same procedure.
IRS Form 1098-T
12.1 You agree to provide Your Social Security number ("SSN") or taxpayer identification number ("TIN") to Regis University upon request as required by Internal Revenue Service ("IRS") regulations for IRS Form 1098-T reporting purposes. If You fail to provide Your SSN or TIN to the University, You agree to pay any and all IRS fines assessed as a result of Your missing SSN/TIN.
12.2 If You have electronically signed the Consent to Conduct University Business Electronically, You have consented to receive Your annual IRS Form 1098-T, Tuition Statement, electronically from Regis University. You understand that if You have not consented to receive Your IRS Form 1098-T electronically, a paper copy will be provided.
Student Age
13.1 You understand that if You are younger than the applicable age of majority when You execute this Agreement, the educational services provided to You by Regis University are a necessity, and You are contractually obligated for them under the Agreement pursuant to the "doctrine of necessaries."
LIMITATION OF LIABILITY
14.1 TO THE MAXIMUM EXTENT PERMITTED BY LAW, THE UNIVERSITY'S TOTAL AGGREGATE LIABILITY FOR ANY CLAIM ARISING OUT OF OR RELATED TO YOUR ENROLLMENT AT THE UNIVERSITY, WHETHER IN CONTRACT, TORT OR OTHERWISE, SHALL IN NO EVENT EXCEED THE TUITION YOU HAVE PAID THE UNIVERSITY FOR THE TWELVE (12) MONTH PERIOD IMMEDIATELY PRECEDING THE DATE WHEN SUCH CLAIM AROSE. AS USED IN THIS SECTION 14.1, THE TERM "TUITION" EXCLUDES THE AMOUNT OF ANY FINANCIAL AID AWARD APPLIED TO THE PAYMENT OF TUITION THAT WAS RECEIVED DIRECTLY FROM THE UNIVERSITY, INCLUDING, WITHOUT LIMITATION, ANY SCHOLARSHIP, EMPLOYEE TUITION BENEFIT, OR OTHER UNIVERSITY-SOURCED FORM OF FINANCIAL AID.
14.2 IN NO EVENT SHALL THE UNIVERSITY HAVE ANY LIABILITY TO YOU FOR ANY INDIRECT, SPECIAL, INCIDENTAL, PUNITIVE, OR CONSEQUENTIAL DAMAGES, HOWEVER CAUSED, EVEN IF THE UNIVERSITY HAS BEEN PREVIOUSLY ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
Dispute Resolution
15.1 Any controversy, claim or dispute arising out of or relating to this Agreement between Regis and You shall be resolved by arbitration administered by the American Arbitration Association under its Commercial Arbitration Rules, and judgment on the award rendered by the arbitrator(s) may be entered in any court having jurisdiction thereof. Any such arbitration shall take place in Denver, Colorado, and the arbitrator(s) shall apply Colorado law and shall have jurisdiction to award reasonable attorney's fees and costs to the prevailing party. Notwithstanding the foregoing, Regis may, in its sole and absolute discretion, waive this arbitration clause, in which case the controversy, claim or dispute shall be adjudicated in the courts of the county of Denver, Colorado. You agree to the personal jurisdiction of such courts, and that the court shall award reasonable attorney's fees and costs to the prevailing party in such action.
15.2 BY ENTERING INTO THIS AGREEMENT, YOU ARE WAIVING YOUR RIGHT TO BRING OR PARTICIPATE IN ANY CLASS ACTION OR MULTI-PLAINTIFF OR -CLAIMANT ACTION IN ANY COURT OR OTHER DISPUTE RESOLUTION FORUM. ANY DISPUTE RESOLUTION INITIATED UNDER THIS AGREEMENT SHALL BE CONDUCTED ON AN INDIVIDUAL BASIS, SOLELY BETWEEN YOU AND THE UNIVERSITY, AND UNDER NO CIRCUMSTANCES SHALL THIS AGREEMENT ALLOW OR AUTHORIZE ADJUDICATION OF ANY CONTROVERSY OR CLAIM UNDER THIS AGREEMENT BY MEANS OF A CLASS ACTION.
Use of Data
16.1 All personal data You have provided to the University, as well as any of Your personal data collected from any third party, and the personal data created as part of Your Regis University student record, all of which is related to the performance of the academic and other services to be provided to You, will be processed and handled by Regis University in accordance with its policies and applicable law. For purposes of this Section 16, "applicable law" means all applicable federal, state and local laws and regulations.
16.2 All of Your personal data will be processed exclusively for Regis University institutional purposes, connected to the educational and related activities carried out by the University, including, but not limited to, Your participation in experiential learning activities at off campus clinical sites. In particular, the data supplied or collected will be processed for the following purposes: to execute the University's obligations with reference to your enrollment as a student at Regis University;. to execute the University's obligations and comply with its policies related to Your status as a student at Regis University, and the academic and related services provided to You; and to fulfill the University's obligations established by any applicable law.
16.3 The submittal and processing of Your personal data is necessary in order to achieve the purposes specified above.
16.4 Any refusal to provide personal data will make it impossible for the University to carry out the necessary activities and the correct administrative and academic management necessary to accomplish the University's obligations to provide You with academic and related services as a student at Regis University, as well as the obligations imposed by applicable law.
Force Majeure
17.1 In the event of an unforeseen event, such as a natural disaster, fire, weather incident, pandemic, cyber incident, act of god, labor dispute or other similar event, the University reserves the right to modify its curriculum, schedules, length of school year, means of learning, content delivery methods and teaching methods, and these changes do not excuse You from the obligations under this Agreement and the payment of tuition and fees.
Miscellaneous
18.1 This Agreement shall be construed and interpreted in accordance with, and its performance shall be governed by the laws of the state of Colorado, without reference to its choice of law rules.
18.2 This Agreement supersedes all prior understandings, representations, negotiations and correspondence between You and Regis University, constitutes the entire agreement between You and the University with respect to the matters described herein, and shall not be modified or affected by any course of dealing or course of performance. This Agreement may not be modified or amended, except in a writing signed by You and the University's Associate Vice President of Enrollment. Any modification or amendment shall be specifically limited to those policies and/or terms addressed in such modification or amendment.
18.3 Your rights and obligations under this Agreement are not assignable.
18.4 The failure of the University to enforce its rights under this Agreement at any time, or for any period of time, shall not be construed as a waiver of such rights.
18.5 If any provision of this Agreement is held to be illegal or unenforceable, neither the validity nor enforceability of the remainder of this Agreement shall be affected.
18.6 To the extent this Agreement refers to information, terms and conditions at URL links in the University's website related to the administration of Your and/or the University's obligations under this Agreement, You understand that such linked information, terms and conditions are incorporated into and made a part of this Agreement by reference.
18.7 The section headings contained in this Agreement are for reference purposes only and shall not in anyway affect the meaning or interpretation of this Agreement.
BY CLICKING ON THE "I AGREE" BUTTON BELOW, YOU ACKNOWLEDGE AND AGREE THAT: (i) YOU HAVE READ AND UNDERSTAND ALL OF THE TERMS AND CONDITIONS OF THE CONSENT AND AGREEMENT AND UNDERSTAND THE CONSENT AND AGREEMENT ARE LEGALLY BINDING AGREEMENTS BETWEEN YOU AND REGIS UNIVERSITY; (ii) YOU AGREE TO BE BOUND BY ALL OF THE TERMS AND CONDITIONS OF THE CONSENT AND AGREEMENT; AND (iii) YOU INTEND TO AUTHENTICATE THE CONSENT AND AGREEMENT SO THAT IT WILL HAVE THE SAME FORCE AND EFFECT AS IF YOU MANUALLY SIGNED IT.