Clery Act Policy Statements

Policy Number: #802

Responsible Executive(s):

Provost

Responsible Office(s):

Department of Campus Safety

Date Adopted: 04-09-2025

A. Purpose

To institutionalize the Jeanne Clery Campus Safety Act policy statements that are required in the Annual Security and Fire Safety Report (ASFSR) that pertain to Campus Safety, and to achieve administrative capability in this area.

B. Scope

Regis University is a Title IV institution under the Higher Education Act of 1965. The Clery Act requires Title IV institutions to comply with the Jeanne Clery Campus Safety Act (Clery Act).

C. Policy

The Department of Campus Safety is responsible for specific Clery Act policy statements that are required to be included in the ASFSR, which also includes the accurate categorization of any Clery Act Crimes. Any information that is added to the policy statements must support the policy and cannot contradict, conflict, modify, or change that policy statement.
Campus Law Enforcement Policies
1. Campus Safety has the authority to enforce university policies on Regis University’s Northwest Denver Campus, and Under the City and County of Denver Municipal Code, Article V – Private Security Business and Private Security guards.
2. Authority to effect detentions comes from the Colorado Revised Statues, 16‐3‐201- Arrest by a Private Person. In such instances, Denver Police or the Adams County Sheriff will be contacted for assistance and appropriate disposition of the individual or individuals involved.
3. On the Northwest Denver Campus, the Campus Safety Department has jurisdiction on the core campus for areas that are owned or controlled by Regis University.
4. The Department of Campus Safety at the Northwest Denver Campus maintains a good working relationship with the Denver Police Department, Adams County Sheriff, Colorado Bureau of Investigations (CBI), and the Federal Bureau of Investigations (FBI).
5. Regis University does not have a written Memorandum of Understanding (MOU) with any police department regarding the investigation of alleged criminal incidents. If needed, Regis University will pursue an MOU with the local law enforcement agencies in which each campus is geographically located. At present, during emergencies or response to criminal activity, Campus Safety or the Campus Officials at the Thornton campus notify and work with the appropriate local police departments.
Reporting Procedures
1. All members of the Regis community, guests, and visitors at the Northwest Denver Campus and at the Thornton Campus are encouraged to report emergency situations or instances of possible violations of law, or University policies to the Department of Campus Safety. Primary responsibility for responding to such reports at the Northwest Denver Campus rests first with the Department of Campus Safety. Campus Safety’s phone number is (303) 458‐4122 and the Department can be emailed concerning non-emergency situations at safety@regis.edu. If assistance is needed from the Denver Police Department for the Northwest Denver Campus, a person may call (District 1) (720) 913-0400, or on the Adams County portion of the University, a person may call the Adams County Sheriff’s Office at (303) 288-1535. A person may also make a non-Emergency online report to the Department of Campus Safety at the link shown below. This link is also on the Campus Safety webpage. Campus Safety Online Reporting
2. Crimes at the Thornton Campus may be reported to Campus Safety at 303-458-4122, or to the Thornton Police Department that has jurisdiction over that campus. The contact information for the Thornton Police Department is 720-977-5150. A person may also make a Non-Emergency online report to the Department of Campus Safety at the link listed below which is also on the Campus Safety webpage. Campus Safety Online Reporting
3. Campus policies regarding procedures for students and others to report criminal actions or other emergencies occurring on campus.
  1. Reports that involve criminal activity of any type at the Northwest Denver Campus should be made to the Department of Campus Safety which can be reached at (303) 458‐4122, 24 hours a day. The Department of Campus Safety either sends staff to take a report, or the person reporting the incident may come to the Campus Safety office to file an incident report. Campus Safety personnel will investigate or otherwise resolve reports made about incidents at the Northwest Denver Campus.
  2. Campus Safety incident reports which appear to involve student misconduct are forwarded to the Dean of Students or their designee for referral and review for policy and law violations.
  3. If assistance is required from local law enforcement or the fire department, the Department of Campus Safety may contact the appropriate unit or agency.
    1. If a sexual assault, domestic violence, dating violence or stalking is reported, the Campus Safety employee receiving the report will notify the Equal Opportunity and Title IX Coordinator, who will work with the victim to resolve the situation, including notifying law enforcement if requested by the victim.
    2. The exception to this rule applies to minors, and that under Colorado Law Title 19, Article 3, Part 3 Child Abuse and Neglect, § 19-3-307.
  4. Hate crimes or incidents which appear to be bias-related will also be referred to the Equal Opportunity and Title IX Coordinator.
  5. Hazing crimes may be reported to Campus Safety, Campus Security Authorities, an official of Regis University, or law enforcement.
  6. A campus official will answer calls for the Thornton Campus during operational hours. In response to a call at the Extension Campus, the campus official will take the required action, either by assisting the victim in contacting local law enforcement or asking the victim to submit an incident report with Campus Safety. This report will be investigated and resolved by Campus Safety.
4. Campus Security Authorities (CSAs) are officials of Regis University who have significant responsibility for student and campus activities, and to whom crimes should be reported. Students and employees are encouraged to report criminal offenses designated within the Jeanne Clery Campus Safety Act for the purpose of making Emergency or Timely Warning Notifications (when deemed necessary).
5. Campus Safety encourages the accurate and prompt reporting of all crimes and safety concerns to Campus Safety or other Campus Security Authorities, and to the appropriate police agency, when the victim of a crime elects to, or is able to make such a report. If the victim, due to injury or incapacitation, is unable to make a report to law enforcement, Campus Safety will notify law enforcement.
6. Witnesses and victims may report crimes on a voluntary, confidential basis for inclusion of crimes and for disclosure of crime statistics in the ASFSR. A witness or victim may communicate to a confidential resource that they would like to report the crime confidentially to Campus Safety, or make a confidential online report at: Campus Safety Online Reporting
7. Regis University’s Pastoral Counselors and Professional Counselors, when acting as such, are not considered to be a Campus Security Authority for Clery Act purposes and are not required to report crimes for inclusion in the annual disclosure of crime statistics. As a matter of policy, the professional counselors at Regis University are encouraged, if and when they deem appropriate, to inform people being counseled of the option to anonymously report crimes on a voluntary basis to Campus Safety.
Timely Warning Procedures
1. Timely Warning Notification (RU ALERT) will be issued to the community in the event of a reported Clery Act crime that occurs within the Regis University Clery Geography (On Campus, On Campus Residential Facility, Public Property and Non-campus locations), that, in the judgment of the Campus Safety Director, Assistant Director, or designee, constitutes a serious or continuing threat to the University community. As soon as the pertinent information is available and as soon as is practicable, a Timely Warning Notification Alert will be issued through the University’s mass notification System as an RU Alert in the form of email and as a text message.
2. RU Alerts will be provided to students and employees in a manner that is timely, that withholds the names of victims as confidential, and that will aid in the prevention of similar occurrences.
3. The circumstances for which a warning will be issued.
  1. Circumstances that warrant an RU Alert (Timely Warning notices) are for Clery Act crimes that are reported to Campus Safety by other Campus Security Authorities, community members, and/or the local police agencies.
  2. RU Alerts are considered on a case‐by‐case basis, depending on the facts of the case and the information known by the Department of Campus Safety.
  3. Cases involving property crimes will be assessed on a case‐by‐case basis and alerts may be sent if there is a discernible pattern of crime. Campus Safety Administrators, or their respective designees, will review all such reports to determine if there is a serious or on‐going threat to the community and if the distribution of a RU Alert is warranted.
4. The Department of Campus Safety is responsible for initiating the Timely Warning Notification process in the form of an RU Alert. The RU Alert to the community may be issued when a Clery Act crime is reported and has occurred within the Regis University Clery Geography (On Campus, On Campus Residential Facility, Non-campus, and Public Property). Using professional judgment, the Campus Safety Director, Assistant Director, or designee, develops the content of the alert and sends the alert through Regis University’s mass notification system.
5. As soon as pertinent information is available, a Timely Warning Notification Alert will be issued through Regis University’s mass notification system as an RU Alert via email and as a text message.
Emergency Response and Evacuation Procedures may change from year to year, however; current emergency response procedures will be in the current ASFSR.
1. Regis University uses its mass notification system to notify the campus community immediately, upon confirmation that a dangerous situation or significant emergency exists involving an immediate threat to the health or safety of students and staff on our campuses.
2. The Department of Campus Safety confirms the existence of an emergency or dangerous situation occurring on the campus that involves an immediate threat to the health or safety of students, employees or people on any of the Regis University’s campuses. Confirmation assistance is aided by other resources such as campus officials, local first responders, or the National Weather Service.
3. Students and staff of Regis University may commute between its two campuses. To best inform the Regis community, the Department of Campus Safety issues Emergency Notifications that will be sent to all the Regis community members. Each message designates the campus pertinent to the alert, for example; the Northwest Denver Campus, or the Thornton Campus.
4. Once confirmed that an emergency or dangerous situation exists, the Director, the Assistant Director or their designee in the Department of Campus Safety will determine the content of the message that is based on the type of emergency or dangerous situation. The content of the message will direct people to take measures for their safety and security.
5. To initiate Regis University’s emergency notifications system, Campus Safety’s Director, Assistant Director or designee, utilizes the University’s mass notification system to deliver RU Alert email, text messaging, and voice messaging, for its primary notification system. It may also use other modes of communication such as face‐to‐face communication for emergency notification purposes.
6. Emergency notifications will always provide follow‐up information pertaining to the immediate threat to health and safety, or the dangerous situation affecting the Regis community on its campus and will be sent through Regis University’s mass notification system by email, text messages, and voice messages. If necessary face-to-face communication may also be utilized.
7. The Director, the Assistant Director, or their designee in the Department of Campus Safety will, without delay and considering the safety of the community, determine the content of the notification and initiate the notification system, unless issuing a notification will, in the professional judgment of responsible authorities and first responders compromise the efforts to assist a victim, contain the emergency, respond to the emergency, or otherwise mitigate the emergency.
8. Emergency response tests are scheduled and coordinated by Regis University’s Campus Safety Department and may be announced or unannounced in conjunction with other departments and outside agencies as deemed appropriate.
9. Emergency management tests are conducted at least once per calendar year. A test is defined as regularly scheduled drills, exercises, and appropriate follow through activities, designed for assessment and evaluation of emergency plans and capabilities. The campus publicizes emergency response and evacuation procedures via email, through its RU Alert mass notification system, at least once each year in conjunction with a test (exercise and drill) that meets all of the requirements of the Higher Education Opportunity Act.
10. Each year, the test is documented and includes a description of the exercise, the date and time of the exercise and whether it was announced or unannounced.
Police Department: When applicable, Regis University request that local police agencies contact Campus Safety because they may monitor and record criminal activity involving students at non‐campus locations which may be owned and controlled by the university, or the location is owned or controlled by an officially recognized student organization.
Security Education Programs are designed to inform students and employees about campus security procedures and practices.
1. Campus Safety’s webpage contains various safety and security information that include reporting a non-emergency incident, RU alert information, Daily Crime Log, Illness/Injury Report Form.
2. Additionally, the webpage includes information on the Emergency Management Plan, Run, Hide, Fight video, Emergency Preparedness Guide, Emergency and Crisis Management Classroom Response Guide, and Title IX reporting.
3. Campus Security Authority Resources, Inclement Weather Procedure, Battery Jump Service, Lost & Found, Safety Resources and Crime Prevention Tips and a link to the Annual Security and Fire Safety Report can be found on the Campus Safety webpage.
4. Security awareness programs types and frequency
  1. The following list of security programs is not an all-inclusive list as programs may change from year to year. A common theme in these programs is to encourage students, staff and faculty to be responsible for their own security and the security of others. Campus Safety conducts Campus Security Authority training once a year for the Campus Security Authorities. Also available through Campus Safety is ALICE training (active shooter response), and safety and security classes are available upon request.
  2. In new employee orientation, Human Resources offers sexual harassment violence-free workplace, and harassment prevention.
  3. Violence prevention offers classes on how to maneuver through various types of crises such as dating violence, stalking, sexual assault, sexual harassment, and dating violence. Typically, programs are offered monthly during the academic year.
5. Prevention of crimes. In addition to RU Alerts, and RU informed notifications, Regis University may also utilize the following methods to keep the community informed of how to prevent crimes:
  1. OneRegis (the University’s intranet website).
  2. Regis.edu
  3. Presentations in the residence halls by Campus Safety or other departments.
  4. Safety and security information posted in common areas, such as in the Student Center, classrooms, and lounges.
  5. Periodic memos alerting the community to safety issues.
  6. Broadcast messages via the campus RU Alert system by email, text message, and voice messaging.
  7. Presentations on personal safety and security at new student and new employee orientation.
  8. Safety and security training for departments is available upon request.
  9. Crime prevention tips are located on the Campus Safety webpage.
Crime Statistics are determined by the countable crimes that are required by the Clery Act. In the ASFSR, Regis University must report crime statistics for the three most recent calendar years.
1. The location for reporting crimes is determined through what is referred to as Clery Geography. Regis University reports the crimes required by the Clery Act that occurred on or within the institution’s Clery Geography that were reported to a Campus Security Authority.
2. Hazing crimes are not tied to the Clery Geography and must be reported if the crime occurred at an off-campus location. However, these off campus incidents are not statistically counted in the ASFSR.
3. For hazing incidents: such statistics shall be compiled per each single hazing incident and in accordance with the definition of the term ‘hazing’.
4. Policies for preparing the annual disclosure of crime statistics.
  1. The crime statistics referred to in this report that are related to the Northwest Denver Campus are compiled from incident reports from the Department of Campus Safety, the Office of Student Life, which has responsibility for disciplinary referrals and actions which may not be reported to Campus Safety, the Office of the Title IX Coordinator, Campus Security Authorities, and local law enforcement agencies.
  2. Crime statistics related to the Thornton campus and other locations used by the University for classes or programming are compiled from incident reports made to the Department of Campus Safety, personnel at the Thornton Campus, reports made to the Title IX Coordinator, Campus Security Authorities, and local law enforcement agencies.
  3. Non-campus location crime statistics are reported to Regis University by local law enforcement agencies, or through a law enforcement letter request for crime statistics for the period that Regis University had control of a location.
5. Clery Geography defines campus property as On Campus, On Campus Student Housing, Non-campus, and Public Property.
6. Campus Security Authorities include Campus Safety staff, Residential Housing Staff, Dean of Students, Athletic Department staff, Club Advisors, EO/Title IX Coordinator, Director of Student Health/Counseling Center, Victim Advocates, and law enforcement who may be contracted to provide security for campus events. On a yearly basis CSAs are trained in the responsibilities as a CSA that includes reporting Clery Act Crimes, Clery geography, Timely and Emergency Notifications, and how to file a report.
Annual Fire and Safety Report
1. This document contains two reports, which are the Annual Security Report, and the Fire Safety Report. Collectively, the two reports are called the Annual Security and Fire Safety Report or the ASFSR.
2. If a fire occurs on Regis University property, community members should immediately call 911 to report the fire. Subsequent calls should be made to the Department of Campus Safety at (303) 458-4122 for notification of a fire. Community members are encouraged to report fires that have not been reported and have been extinguished for the purpose of evaluating if those fires should be included in the University’s fire statistics.
3. Regis University must report fire statistics for each on-campus student housing facility, for the three most recent calendar years. Regis University publishes this Fire Safety Report as part of its annual Clery Act compliance. This report contains information regarding the fire safety practices and standards for Regis University that includes statistics pertaining to Residential Housing concerning the number of fires, the cause of each fire, the number of injuries, number of deaths, and the value of the property damage caused by a fire. This report is available in the Campus Safety Office and a person may request a copy from the Department of Campus Safety (303) 458-4122 or at safety@regis.edu.
Missing Students
1. This policy is for people who believe that a student residing in on‐campus housing has been missing for 24 hours. They should immediately contact Campus Safety at (303) 458‐4122, the Director of Housing & Residential Engagement, Assistant Director, or the residence hall's Community Development Assistant (CDA).
2. If an official of the university is notified of a potential missing person, they need to immediately notify the Department of Campus Safety.
3. Students living in campus housing will be informed annually that each student has the option to identify Missing Person contact information when they fill out a housing application to be notified by Regis University officials no later than 24 hours after the time the student is determined to be missing by the Department of Campus Safety or the local law enforcement agency.
4. This contact person(s) can be, at the discretion of the student, different from their emergency contact person(s), and shall be kept in confidence. Students are advised that their missing person contact information is confidential and that information will be accessible only to authorized campus officials, and it may not be disclosed, except to law enforcement personnel, in furtherance of a missing person investigation.
5. Students are advised that in the event a student under 18 years of age and not emancipated is reported missing, Campus officials must notify a custodial parent or guardian within 24 hours of the determination that the student is missing, in addition to notifying any additional contact person designated by the student.
6. Students are advised that for all missing students, Campus Safety will notify the local law enforcement agency within 24 hours of the determination that the student is missing, unless the local law enforcement agency was the entity that made the determination that the student is missing.
7. When a student who resides in an on-campus student housing facility is determined to have been missing for 24 hours, and if the student has designated a confidential missing contact person(s), that person(s) will be contacted within 24 hours.
8. When a student who resides in an on-campus student housing facility is determined to have been missing for 24 hours, and if the student is under 18 years of age and is not emancipated, the student’s custodial parent or guardian and any other designated contact person(s) must be contacted.
9. When a student who resides in an on-campus student housing facility is determined to have been missing for 24 hours, regardless of whether the student has identified a contact person, is above the age of 18, or is an emancipated minor, Campus Safety will inform the local law enforcement agency that has jurisdiction in the area where the student went missing within 24 hours, unless the local law enforcement agency was the entity that made the determination that the student is missing.
Sex Offender Registry: The Adam Walsh Child Protection and Safety Act of 21006 (42. U.S.C. 16921) is an Act to protect children from sexual exploitation and violent crime, to prevent child abuse and child pornography, to promote internet safety. The Campus Sex Crimes Prevention Act of 2000 is a federal law that requires institutions of higher education to advise the campus community where information concerning registered sex offenders may be obtained. In Colorado, the Colorado Bureau of Investigation is responsible for maintaining this information as part of its sex offender registry. Additional information regarding convicted offenders in Colorado is available at: CBI Sex Offender Registry

D. Definitions

Clery Act Crimes reportable offense types and definitions can be viewed at: CSA Resources | Regis University.
Campus Security Authorities (CSAs) are officials of Regis University who have significant responsibility for student and campus activities, and to whom crimes should be reported.
Clery Geography: reporting is required for locations defined within the Clery Act as Clery Geography. Institutions must include statistics for Clery crimes that occur anywhere in these geographic areas:
1. On-campus.
2. On-campus student housing .
3. Public property within campus boundaries.
4. Public property that is immediately adjacent to and accessible from on-campus locations.
5. Noncampus: buildings and property owned or controlled by the institution that are used for educational purposes and frequently used by students.
Official is defined as any person who has the authority and duty to act or respond to particular issues on behalf of the institution.

E. Related Policies, Procedures, Forms and Other Resource

Jeanne Clery Campus Safety Clery Act.
Stop Campus Hazing Act.
Denver Municipal Code, Article V – Private Security Business and Private Security Guards.
Colorado Revised Statues, 16‐3‐201- Arrest by a Private Person.
Colorado Law Title 19, Article 3, Part 3 Child Abuse and Neglect, § 19-3-307
Adam Walsh Child Protection and Safety Act of 2006 (42 U.S.C. 16921)

End Notes

The Stop Campus Hazing Act that took effect on January 1, 2025, and amended the Clery Act and is now part of the Clery Act.