Financial Aid Disbursements

All financial obligations to Regis University will be deducted from the financial aid awards (other than Student Employment which is paid through the payroll process as funds are earned) before a refund check can be issued.

Loans are disbursed in equal installments after all requested documentation is received. If the loan covers two semesters, two equal amounts will be disbursed. If the loan covers three semesters, three equal amounts will be disbursed. Required fees are subtracted from the loan proceeds of all federal loans before net disbursements are processed. Consult Federal Student Aid for specific loan fee amounts.

Undergraduate On-Campus Students

Financial Aid funds (grants, scholarships and loans) are typically posted to your student account approximately one week before the start of the semester for full-time students (12 or more credits of enrollment towards your degree program). Repeated courses, if previously passed, can be counted one time only. Repeated courses, if failed, can be included. If you adjust your enrollment below full-time after your aid has paid to your account, you may owe back a portion of your financial aid and your student account will be updated.

If you are enrolled less than full-time, you must connect with our office to adjust your enrollment and your financial aid. Most scholarships and grants require full-time enrollment and federal student loans require at least half-time enrollment to disburse. Repeated courses, if previously passed, can be counted one time only. Repeated courses, if failed, can be included. The College Opportunity Fund (COF) stipend posts to your account after the add/drop period has passed for all of your classes.

Adult Undergraduate and Accelerated Students (On Campus or Online)

Federal Student Loans are posted to your student account after you have met half-time enrollment and the add/drop period has passed. Half-time enrollment for undergraduate students is 6 or more credit hours per semester that are applicable to your degree program. Repeated courses, if previously passed, can be counted one time only. Repeated courses, if failed, can be included. For example, if you enroll in one 8-week 1 class (3 credit hours) and one 8-week 2 class (3 credit hours), you will be considered half-time and your student loans will pay in after the add/drop for your 8-week 2 class. If you enroll in two 8-week 1 classes for a total of 6 credit hours, your student loans will pay to your student account after the 8-week 1 add/drop period.

If you are eligible for Federal Pell Grant, Federal TEACH Grant, or the College Opportunity Fund (COF) stipend, those funds will post to your student account after the add/drop date for 5-week 3 classes, regardless of your enrollment. You can view the academic calendar for a list of add/drop dates.

Graduate Students:

Federal Student Loans are posted to your student account after you have met half-time enrollment and the add/drop period has passed. Half-time enrollment for graduate students is 3 graduate-level credit hours that are applicable to your degree program. If you are taking prerequisite classes, half-time enrollment is 6 or more undergraduate prerequisite credit hours that apply to your degree program. Our office may ask that you to reach out to your academic advisor, or we may reach out to your advisor directly, to confirm that any undergraduate courses you enroll in apply to your graduate degree program. Repeated courses, if previously passed, can be counted one time only. Repeated courses, if failed, can be included.

If you are a Doctor of Pharmacy student or Doctor of Physical Therapy student, your aid will post to your student account approximately one week before the beginning of the semester. If you drop your enrollment or do not attend, you may owe back any financial aid refund you received.

If you have received Federal TEACH Grant, those funds will post to your account after the add/drop period for 8-week 2 classes. You can view the academic calendar for a list of add/drop dates.

Credit Balances

If you have a credit balance from your financial aid, you will receive a refund check within 14 days from the date funds are posted to your student account. Typically, refunds are available within 72 hours of disbursing to your account. We strongly encourage you to set up direct deposit with Student Accounts to receive your refund as quickly as possible. If you do not set up direct deposit, your refund will be mailed to the address we have on file.

You have the right to cancel all or part of a loan disbursement. If you wish to do so, please notify us in writing within 14 days of your loan disbursement. Once financial aid loans disburse into your student account, you will have a loan balance with your lender even if you do not cash the check. If you want to apply the refund to your loan balance, please return the check along with a written request to Enrollment Services.

Please Note: All loan funds must be disbursed on or before the last date of attendance for the loan period or your loan proceeds will be returned to your lender, the federal government. Loan funds cannot be disbursed when you are not enrolled (i.e., between semesters). Loan funds (federal or private) may be reduced or canceled if we are notified that you are already receiving loans and/or other aid at another institution.

We strongly encourage all students to set up direct deposit. If a financial aid refund is generated, having a direct deposit in place is the fastest way to receive your refund. Paper refund checks are mailed once a week. To take advantage of the direct deposit option, log into the Ranger Portal and sign up under Banking Information.

It is important to note that your loan disbursements may be delayed because:

  • You have not completed your online Entrance Counseling as a first-time borrower
  • You have not completed your Master Promissory Note
  • You are a graduate student taking undergraduate courses required for your degree, in which case your funds are posted after the add/drop date for six hours of undergraduate courses
  • You are taking classes at another institution through an approved consortium agreement. Loans are paid after enrollment has been verified and the add/drop has passed at the other institution.

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