Generative Artificial Intelligence (AI) Policy

Policy Number: #200

Responsible Executive(s):

  • Provost

Responsible Office(s):

  • Provost Office

Date Adopted: 02-19-2024

A. Purpose

Regis University recognizes the value of Generative AI in both providing accessibility for individuals and for the contribution to potential increased scalability of innovation. Regis University also recognize the threats to data privacy, intellectual property, and academic integrity, as well as the limits and opportunities placed on organic and critical thinking, retention of material, and performance. This policy explains the Regis University approach and expectation to the Usage of Generative AI.

B. Scope

This policy applies to all faculty and students who use Generative AI.

C. The Policy

  1. Each course/program/department/supervisor may have student, faculty, or employee usage policies that are different in terms of expectation and approach to using Generative AI. An instructor or supervisor’s policy supersedes this policy in terms of appropriate usage. In the absence of a specific course or department policy, this policy is determanative.
  2. All Regis University community members who utilize Generative AI are responsible for the possible negative outcomes. These include but may not be limited to:
    1. The (in)accuracy of the content (Generative AI is not a primary source and must thus be vetted for accuracy by the user).
    2. Usage that violates the privacy or security of other individuals (Generative AI may pull information that violates privacy and intellectual property).
    3. Any other usage that violates Regis University policies, or state or federal laws.
  3. Student Guidelines
    1. The instructor can set limits on the amount of work that can be produced with Generative AI, and require the students to document what portion of the work is generated by the AI tool and which AI tool they used. If documentation is required, this requirement must be explicitly articulated in the syllabus.
    2. Generative AI is considered a source and as with any source, students are discouraged from copying content directly from Generative AI into their course work. Students must edit and revise the AI-generative tool’s output, similar to synthesizing and citing “traditional” sources.
    3. Students who do not adhere to this policy/guidelines (or ones specified within a given course syllabus), will be subject to the process highlighted in the Academic Integrity Policy.
  4. Faculty Guidelines
    1. Faculty may develop their own expectations/requirements within their courses that are different from this document. Faculty must follow the process highlighted in the Academic Integrity Policy for students that do not follow expectations.
    2. Faculty must make it evident how much of the content in their teaching or scholarship was created by them and how much was generated by Generative AI, similar to citing “traditional” sources in lectures, materials, research, etc.
      1. Faculty should be mindful of using these tools and keep a relational balance between what they ask of students in terms of how much generative content can show up in student work and how much the faculty themselves use.
    3. Faculty are prohibited from putting original student content into Generative AI tools to solicit feedback without permission from the student.
    4. Faculty are expected to explicitly state in the syllabus their approach to the use of Generative AI. Furthermore, faculty are expected with each assignment/component of the course to explicitly state how much, if any, use of Generative AI is permitted.

D. Definitions

  1. Generative AI: including, but not necessarily limited to, the use of technologies that rely on machine learning, large language models (LLMs) and other advanced data-manipulation tools to produce distinct answers or outputs based upon prompts by the user.
  2. Use/Usage/Utilize/Utilization of Generative AI: includes engaging with such tools to generate ideas, content, answers, sources, etc. that contribute to the submission of any assessment or work to be evaluated in a course or for publication, including but not limited to papers, presentations, quizzes, etc. by students; or by faculty, including but not limited to learning content, presentations, research, assessments, feedback, etc.

E. Related Policies, Procedures, Forms and Other Resources

Academic Integrity Policy | Regis University
Responsible Use of University Technology Resources (regis.edu)
Intellectual Property Policy (regis.edu)

E. End Notes

Regis reserves the right to update this policy with or without notice. The policy is updated as of the date of the passage of revisions per our policy approval process.