Fulfilling Your Event Needs Event Services at Regis University Regis University's Office of Residence Life, Housing and Event Services is pleased to assist you in completing your event needs! OverviewSummerConferenceEventGuideEventFacilitiesFoodServicesLodgingFacilities Mission The Department of Residence Life, Housing, and Event Services seeks to provide quality services, a safe community environment conducive to learning, and spiritual growth which supports the Jesuit tradition of "Cura Personalis", care for the whole person. Event Services at Regis University strives to provide quality meeting space and outstanding customer service. During the academic year we support meetings, events and conferences for our on campus community. During the summer months (May-August), Event Services runs a summer camp and conference program. Please visit the summer conference tab for more information on booking a summer camp or conference. We offer professional assistance for a variety of meetings and events on the Regis University Lowell Campus. Please contact us to start planning your event today. Contacts For general questions or inquiries, please email our team or call 303.458.5138. Fruland, Bonnie Event Services Coordinator Res Life, Housing and Events Mail Code: J-16 303.458.5138 Ext: 5138 Email Sarah Martin Event Services Assistant Res Life, Housing and Events Mail Code: J-16 303-964-5138 Ext: 5138 firstname.lastname@example.org Event Services at Regis University is pleased to assist you in completing your event and conference needs. Event Services at Regis University strives to provide quality customer service and meeting space at a reasonable cost. By doing so, Regis University specializes in serving the Catholic Christian Community, national and local service organizations, and non-profit institutions in need of a cost-effective event site. Our summer event calendar works around Regis University's traditional academic year (August-May), honoring the University's commitment to serving the academic needs of our students before those of the outside community. As a result, our non-residential facilities are available for booking from May 15th through August 1st. Our residential event calendar begins June 1st and concludes the last week in July. Campus Location Regis University is situated on 40 acres in Northwest Denver. Our campus is near the historic Highlands and Berkley neighborhoods. Views of the foothills and continental divide provide the backdrop for our urban setting. Regis University is conveniently located off of Lowell Boulevard and Interstate 70. Denver International Airport is 20 minutes east of the campus on I-70; downtown is a mere 10 minutes away. Amenities Regis University offers a wide variety of event spaces that can be tailored to your individual event needs. Spacious and attractive amphitheaters, conference rooms, academic classrooms, dining facilities and worship areas are among the more popular spaces we offer. Additionally, the University's various fields and quads are ideal for groups requiring outdoor accommodations. Our sport and fitness facilities, which are available on a limited basis during the summer, include a fitness center and two gymnasiums. The University offers a variety of lodging facilities to our guests. These facilities serve as residence halls during the academic year, and provide comfortable, secure overnight accommodations for our summer visitors from June 1st through the last week of July. ITS/Media Services Information Technology Services (ITS) provides onsite technical support for meeting rooms and classroom spaces. Media Services offers a wide variety of electronic equipment. Video camcorders (VHS), tripods, VCR’s, data/video projectors (LCD projectors), portable PA Systems, microphones, slide projectors, filmstrip projectors, overhead projectors, opaque projectors, audio cassette players/recorders, CD boom boxes and 16mm film projectors are available for use. It is absolutely essential to plan ahead if your group requires technical support or media delivery equipment. The Office of Residence Life, Housing and Event Services is pleased to assist you in obtaining the support or equipment necessary for successful presentations. Getting Started To request a space for your summer conference or event, please complete the Conference Request Form and submit it via email. If you have questions or need assistance please call Event Services at 303.458.5138. The Office of Residence Life, Housing and Event Services staff will provide as much assistance as possible to your group. Event Services is a team of professional staff and a highly skilled student staff. We are equipped to provide the following services: Preliminary Logistics Schedule and execute site visits and media-based tours of the Regis University Lowell Campus. Prepare contract(s) for your organization. Outline liability insurance information. Schedule meeting and workshop space. Schedule lodging space. Meeting Needs Meeting needs are organized through the Office of Residence Life, Housing and Event Services. Arrange for presentation and media delivery needs. Lodging Needs Provide weekly linen service for guest lodging (when requested). Schedule staffing for lodging check-in and check-out. Food Service Needs Liaison with Bon Appetit to facilitate coffee breaks, banquets, cookouts and other meal needs. Billing Prepare comprehensive billing for your event. Handle internal invoicing with Bon Appetit, Maintenance, Media Services, etc. If you have further inquiries, please contact Event Services. Regis University Residence Life, Housing and Event Services 3333 Regis Boulevard, J-16 Denver, Colorado 80221-1099 303.458.5138 (voice) 303.964.5530 (FAX) 1.800.388.2366, x5138(toll-free) Step I: Picking a Date and Scheduling a Space To schedule a conference room or classroom, contact Event Services by email or at 303.458.5138. When scheduling an event, please include the following: Date and time of the event (this does not include set up or take down time) Name of the event Number of expected attendees Preferred location Are you having catering or providing food or refreshments? A minimum of 2 hours set up and clean up time must be scheduled for catering meetings and events. Would you like your event posted to the Events Calendar? Step II: Figuring out the details Do you need A-Frames or Event Parking Signs? Please refer to the A-Frame request form. Do you need Audio/ Visual Equipment? If the A/V equipment you require is not already included in the room, contact ITS at x4050. Do you need a special room setup? (i.e. extra tables for catering, check in table, theater style set up, extra chairs, etc.) Contact Event Services to coordinate conference Room set up. Do you need parking reserved? Reserved parking is located on the west side of Main Hall. Please contact the Office of the President to reserve those spaces. Note on Outdoor Events: Event Services schedules non-athletic outdoor spaces during the Regis College academic year (i.e. Boettcher Commons) and all outdoor spaces during the summer months. It is important to schedule these spaces so that University Support Departments can adjust the mowing and sprinkler schedule. If you require tables and chairs for your outdoor event all equipment must be rented. All rental charges will be charged back to the department sponsoring the event. Step III: Presenting at the Regis Events Meeting (REM) Regis Events Meeting (REM) is a weekly events meeting. Event Services chairs the meeting and it is designed to update university support departments on events happening on campus and provide a resource to event sponsors. These departments look at many components to help support the planning and implementation process, in order to help departments and organizations hold successful events on the Regis University Lowell Campus. Please present at REM four weeks prior to the event if: your event involves more than 50 people you are requesting support from multiple departments. i.e. Phys. Plant, Media Services, Campus Safety, Event Services, and etc. you are planning an outdoor event. Responsibilities of Event Sponsors Event sponsors normally arrange for media needs through the ITS. In such cases, equipment is set-up and torn down by ITS staff. If the sponsor contracts with an external agency for technology services, the sponsor is responsible for removal of the media equipment immediately following the event Event sponsors normally have events catered through the University’s food service contractor, Bon Appetit. In such cases, Bon Appetit is responsible for catering clean-up immediately following the event. If the sponsor uses an outside caterer, the sponsor is responsible for catering clean-up immediately following the event. This includes removing all food trash from the room. For all events involving 50 or more participants, the Physical Plant in cooperation with the sponsoring department, arranges for rental of tables, chairs, and other equipment through an external agency. For events of 50 or fewer participants, the sponsoring department may make such arrangements independently. In such cases, the sponsoring department is responsible for removing such equipment immediately following the event. Sponsors are responsible for re-setting rooms if the original setup has been changed. (Often, the original setup will be needed by another group immediately following an event.) Sponsors are responsible for removing decorations, meeting materials, and related promotional materials and for placing all trash in proper receptacles immediately following an event. Contact Information: Event Services: x5138 Physical Plant: x4944 Media Services: x4265 Bon Appetit Catering: x3633 Campus Safety: x4122 I.T.S.: x4050 CARROLL HALL Carroll Hall, built in 1925, was once the campus Jesuit residence hall. Centrally located, the building offers conference rooms, ideal for conferences or workshops of 8-20 participants. The facilities can also be used in conjunction with other conference spaces located within a five minute walk to meet the needs of larger conference groups. The Regis Room (CRH*125) The Regis Room overlooks Boettcher Commons and is a great facility for events involving groups of 20 to 30 participants. The Regis Room is equipped with a computer, projector and screen for PowerPoint presentations and movie screenings. This room also has overstuffed chairs that offer a comfortable setting for groups of 8 to 10 participants. This space is set in a meeting style set up. The Aspen Room (CRH*217) The Aspen Room provides an intimate setting on the second floor of Carroll Hall. The space is permanently set as a board room which can accommodate groups of up to 12 participants. The Aspen room can be set up with a portable TV/VCR set-up.. The Juniper Room (CRH*101) The Juniper Room is located on the first floor of Carroll Hall. The space is permanently set as a board room which can accommodate groups of up to 10 participants. Main Hall Built in 1887, Main Hall is the University’s oldest building. The administrative hub of the University, it is home to the Office of the President, Regis College Office of Admissions, the Office of Financial Aid, Fine Arts and many other administrative offices as well as classrooms and conference rooms. Main Hall Room 333 (MNH*333) The Main Hall Chapel, room 333, was the Jesuit Chapel before construction of the St. John Regis Chapel. Since the renovation of Main Hall this room has reopened as a conference space. The room can accommodate meetings and events for up to 50 people. Main Hall Room 221 (MNH*221) This is a standard conference room and can accommodate up to 12 people. Technology includes at conference phone, computer and TV for various presentations. St. Peter Claver, S.J. Hall Formerly known as the Adult Learning Center, Claver Hall was at one time Regis Jesuit High School. There are a number of facilities that can be used on a space-available basis, including a number of traditional classrooms that can seat up to 25 participants. The Mountain View Room (PCH*140) The Mountain View Room is a popular facility for conference groups, workshops, and other gatherings. The space can accommodate up to 180 people in a banquet style setting. The space also has retractable bleacher seating that can accommodate up to 300 people and is ideal for lectures and presentations. The space has a northwesterly view which overlooks the Front Range, giving the room its title. The Mountain View room is equipped with state of the art technology and presentation equipment. UNIVERSITY STUDENT CENTER Situated on the Boettcher Commons and across from Carroll Hall, the University Student Center is the hub for student life on campus during the academic year. The Office of Residence Life, Housing and Event Services is located on the second floor in room 216. The Office of Student Life is located in room 214 for students who wish to see the Dean of Students. The Student Center Main Café , Book and Bean Café, Commuter Student Lounge, Walker’s Pub, and Faculty Lounge are located in the Student Center. Student Center Main Café (STC*105) The Student Center Main Café is the primary dining facility on campus and serves all of our summer event participants. It is operated by Bon Appetit Food Services. Faculty Lounge (STC*106) Located adjacent to the Student Center Main Café, the Faculty Lounge is a very popular space for workshops and meetings of up to 30 participants. The Faculty Lounge is equipped with a TV and the ability to hook up a laptop for various presentations. David M. Clarke, S.J. Hall Clarke Hall opened in December 2012 and is a new 75,000-sq foot four-story state-of-the-art facility located on Regis Boulevard (50th Street) southwest of the Field House. The building is named for the former University president, chancellor and education entrepreneur Father David Clarke, S.J. Clarke Hall houses CPS, conference/seminar rooms, classrooms, a new cafe and dining events area that will support a capacity of 108 and other administrative functions. In addition, the second floor houses expanded space for a consolidated, University-wide testing center, writing center, tutoring center, and the Department of Disability Services. The University’s KRCX 93.9 FM radio station is housed in the basement of the facility. Atrium (DCH*106) The Clarke Hall Atrium is an open space on the first floor of the building. It is available on the limited bases for receptions and gatherings. Board Rooms 136 and 137 (DCH*136 and DCH*137) These two rooms are separated by a retractable wall. Independently they accommodate 25 people and when opened in to one large board room can accommodate up to 50 people. Both rooms have state of the art technology and conference phones. These rooms are booked for special events only by the university. Permission to use these spaces must be approved and requested to the Director of Residence Life, Housing and Event Services or the Dean of Students. Conference Rooms: 138, 139, 206, 207, 306, 207, 406, and 407 All of these conference rooms accommodate 14-20 people and have technology equipment for presentations and conference calls. The rooms are perfect for small meetings and presentations. OTHER CONFERENCE SPACE West Hall Conference Room (WEH*137) The West Hall Conference Room is located on the south side of West Hall and can serve groups of 25 participants. WORSHIP/SACRED GATHERING SPACE St. John Francis Regis Chapel & University Grotto The parameters for use of these spaces are limited. Please contact University Ministry at (303) 458-4153 for more information. Regis University is pleased to offer Bon Appetit as our food service provider. Bon Appetit’s well-equipped staff can provide your meeting, event or conference with coffee breaks, high-quality catered events, in addition to daily food service. For catering inquiries, please contact Bon Appetit catering at 303.964.3633 or via email. Certain conference rooms are exclusively catered by Bon Appetit. Those rooms are the University Main Café, Faculty Lounge, Mt. View Room, and Main Hall, Room 333. Event organizers may bring in outside catering in the Mt. View Room or Main Hall, Room 333 if the number of participants is fewer than 20 people. Groups may also have pot lucks in these locations. The Office of Residence Life, Housing, and Event Services offers conference attendees the opportunity to stay on the Regis campus, without spending their entire budget on overnight accommodations. Our residential spaces provide a comfortable, safe, low cost option for individuals and groups desiring convenient access to their conference facilities. All four traditional residence hall spaces offer twin beds, desks, chairs, dressers and access to internet, cable television and phones. Individually, these four facilities allow us to offer specific benefits for diverse group needs. The following descriptions are provided to give conference groups the opportunity to tailor our facilities to their needs. West Hall West offers rooms in a suite style arrangement in which baths are semi-private. The rooms are air conditioned. DeSmet Hall DeSmet offers rooms in a more traditional university housing layout. Rooms are set along a common hallway with several public area bathrooms on each floor. O'Connell Hall O'Connell offers rooms in a more traditional university housing layout. Much like DeSmet, O'Connell offers common areas and community style bathrooms. All three residential buildings offer TV, lounges on each floor and laundry facilities. Each room has telephone, cable, internet and Wi-Fi connections. Residence Village The Residence Village is a four-building complex we offer during the summer conference season. Unlike our other resident halls, the Residence Village offers a different lodging experience. Each unit has three bedrooms, two or two and a half bathrooms, furnished living room and kitchen. Each unit houses up to six individuals and has built in washer and dryers. We request that all participants of a summer conference be 18 years or older in order to request lodging in the Residence Village. Learn more about our housing options by visiting the Student Housing webpage.