Grade Reporting

Final Grade Reports

Final grade reports are not automatically mailed for adult students in nontraditional programs. Grade information is available on Web Advisor. If an official copy is needed, click the check box provided and a report will be mailed.

Final grade reports for Regis College and Traditional Nursing students are mailed approximately 10 days after the end of each semester. Grades for courses which are completed before the end of the semester will not be sent until the semester's end.

All final grade reports are mailed to your permanent address unless an alternate address has been requested. This form is available in the registrar's office or by clicking Verification of Address for Grades.

Regis College/Traditional Nursing Mid-Semester Grades

If you are a new freshman or on academic probation, your grades will be mailed to both your local and permanent addresses.

Release of Grade Information

Grade information is generally not provided over the telephone. Federal regulations -- FERPA -- require your written authorization before grades may be released to a third party. View a copy of the Student Request for Release of Educational Records in PDF format. This form is also available in the registrar's office.

Parents or guardians must declare you as a dependent for federal income tax purposes to obtain grade information without your consent. Complete a copy of the Parent/Guardian Certification of Dependency in PDF format. This form is also available in the registrar's office.

Current grades may be accessed online through WebAdvisor.

If you have questions concerning grade reports, please call 303.458.4126, 1.800.388.2366 Ext.4126, or email Jennifer Fraser.

Grade Appeals

Students should refer to the appropriate college/school section of the University Catalog for policies and procedures governing grade appeals. 

Grade Points

Grade points are calculated by multiplying the number of credits for a course by the grade points associated with the grade received. When no grade points are indicated, the grade and the credits do not calculate into the grade point average. For example, if your biology course is worth 3 credits and you got an A (worth 4 points), your total grade points for that course would be 12. Only grades and credits earned at Regis University are used to calculate the student’s grade point average.

Grade Point Average

To calculate your grade point average, divide the total number of grade points earned by the total number of attempted credits.

For example, here is a hypothetical grade report:

The number of credits for this grade report is 12. The sum of the total grade points is 36. Your grade point average for this report is 3.0 or a B.

Applying Pass/No Pass Grades

Pass/No Pass grading is available for courses that follow the regular grading system for Regis College, the traditional nursing option in the Rueckert-Hartman College for Health Professions, and some CPS teacher licensure courses. In some graduate programs, selected courses permit P/NP grading. All veterans must obtain approval from the Office of Academic Records and Registration for registration in a course on a pass/no pass basis.

The following restrictions apply to undergraduate Regis College and traditional nursing students ONLY:

• The Pass/No Pass option is available to undergraduate students who have completed 30 hours of graded courses. Transfer students must have completed 20 hours of graded courses at Regis before they may exercise the P/NP option. Students on academic probation are not encouraged to take courses (with the exception of remedial courses) on a P/NP basis, but may do so with the approval of the appropriate dean.
• The P/NP option may be exercised for only one course each semester. The total number of hours that may be taken on a P/NP basis for credit is limited to 18 semester hours.
• The P/NP option may be exercised for only two courses in the Core Studies requirements. The option cannot be used for courses in the area of your major or minor, except for experiential courses, such as field experience, approved by the individual departments or divisions and for student teaching courses in the Education Department.
• If a student changes his or her major and has already taken a required lower division course in the new major area on a P/NP basis, the course meets the requirement. Upper division courses are evaluated by the department or division as to whether or not the course(s) should be accepted.
• To register for a course on the P/NP basis, the student must obtain a special form from Enrollment Services and return it, properly completed, no later than the last day of the withdrawal period for the semester. This required form is in addition to the regular registration forms. After the last day of the withdrawal period, a student may not request a grading change for the course.
• The minimum passing level for undergraduate courses taken on a P/NP basis is a "C-". The student receives appropriate hours of credit toward graduation for a "P" grade, but the grade is not calculated in his or her grade point average. The student does not earn credit hours for an "N" grade, nor is that grade calculated in the grade point average.
• Students enrolled in experiential courses under the P/NP option (e.g., field experience course in Accounting, Business Administration, Economics, Psychology or Sociology, etc., and student teaching courses in Education) are eligible for the Dean's List provided they are:
  • enrolled for a total of 15 or more hours
  • enrolled for a minimum of 12 or more graded hours

Incomplete Grade Conditions

A grade of Incomplete or "I" denotes that the required work for the course is incomplete due to extraordinary circumstances. A student must turn in a written request to his/her instructor before an Incomplete can be assigned.

The length of time to complete the work must be negotiated with the instructor. However, the maximum period to complete the work is the end of the first full semester after the semester in which the grade of Incomplete is assigned (except Spring Semester incompletes which are due at the end of Fall Semester). Army regulations require students receiving Tuition Assistance to complete the work within 60 days.

When submitting a grade of "I," the instructor also submits an alternate grade (e.g., "I/C," "I/D," etc.) that becomes the permanent grade if the instructor does not submit a change of grade by the end of the semester in which the grade is due. The alternate grade is the grade the instructor determines that the student should receive in the event that the student fails to complete the required work.

If course work is not completed by the end of the next applicable semester and a grade change form submitted by the instructor, the incomplete grade reverts to the alternate grade assigned by the instructor and is calculated in the grade point average. Some programs have restrictions on alternate grade assignment, so students should refer to the appropriate program or department section of the Catalog for specific information. Extensions beyond the maximum allowable time period are not allowed without the written permission of the appropriate program director, academic dean or designated administrative staff.

Regis College undergraduate students on academic probation are not eligible to receive an "I" grade without the written permission of the associate dean.

Grade of "In Progress" Conditions

In Progress “IP” grades may be assigned to students in a graduate-level capstone project/thesis course where it may be appropriate for a student to take longer than the academic period provided for assignment completion. If the course instructor agrees that the student should be given additional time, an “IP” grade may be assigned. The student can be granted a period of up to 24 months to complete the required assignments. The grade recorded on the student’s record is “IP/F” or “IP/N” depending on whether the grade for the course is a letter or Pass/No Pass grade. If the student does not complete the assignment within the 24 month period, the “IP” grade reverts to the alternate “F” or “NP” grade. The decision on the completion deadline is determined by the instructor in consultation with the student; however, the final decision is made by the instructor. Some graduate degree programs may have a more restrictive maximum completion time for an In Progress grade. More specific policies may appear in the appropriate school section of this Catalog.

The student is not officially registered during the period of the “In Progress” unless the student is officially enrolled in other courses and, therefore, may not be eligible for financial aid or other benefits during the “In Progress” period.

“IP” grades will be assigned only for the graduate-level capstone courses where a project or a thesis is the primary output of the course. In Progress is not appropriate for other courses where there is a definitive end date. In those cases the appropriate grade is Incomplete.

Course Repeats and Grades

Students have the option of improving a grade earned in a course at Regis University by repeating the same course at Regis. The following guidelines apply:

• Regardless of whether the repeat grade is higher or lower than the original grade, the last grade earned is the grade for which credit is awarded and grade points are calculated in the grade point average. All previous grades are replaced with an (R) notation and the hours are recorded as zero (0.00) with a repeat notation indicating that the course has been retaken.
• Courses taken for grade improvement must be taken with the same grading option (i.e., letter grading versus Pass/No Pass) when repeated.
• If a student withdraws from a course being taken for a repeat grade, the original grade remains on the transcript and a grade of “W” is posted to the transcript for the second course.
• The Repeat Grade Improvement Option applies only to grades earned at Regis University from the fall semester 1972 to the present.

The Repeat Grade Improvement Option may be exercised only while the course requested for repeat remains active in the University’s curriculum. Substitutions of similar or revised courses for the original course are not allowed. Upon graduation the Repeat Grade Improvement Option is no longer available for that educational intent.

Grade Change

No final grade of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F or W submitted to the Office of Academic Records and Registration is changed unless the change has received the written approval of the appropriate academic dean or his or her designee. Forms that allow the instructor to explain why a change is necessary are available to the instructor in the Office of Academic Records and Registration.

Once this form has been completed by the instructor wishing to change a grade, it should be submitted to the office of the appropriate academic dean or designee for approval. No grade may be changed after it has been on the permanent record for one calendar year. This does not include courses retaken for repeat grade improvement.

It is expected that great care and attention is given in the awarding of grades so that the need for change is minimal. It is also expected that no instructor gives a grade of "I" (Incomplete) unless extraordinary circumstances make it necessary.